Aboitiz Data Innovation (ADI) is one of the leading up and coming start-ups in the field of Data Science and Artificial Intelligence. We believe data can drive change for a better world by advancing businesses across industries and communities.
We are seeking a dynamic and detail-oriented Executive Assistant cum Sales Ops Specialist to join our team. This multifaceted role combines elements of executive assistance, sales operations administration, and office management. The ideal candidate will provide essential support to the Sales Operations team, manage contracting and administrative tasks, and ensure smooth office operations.
Responsibilities
Executive Assistance
- Provide general secretarial services to senior executives
- Coordinate and manage calendars including internal and external client meetings, establish manageable timeframes, determine purpose of meetings and coordinate following actions
- Coordinate travel needs including itinerary for domestic and international travel
- Process billing, reimbursement matters etc.
- Make conference/meeting arrangements for internal and external clients
Sales Operations Administration
- Assist in the preparation and management of sales contracts, ensuring compliance with company policies and procedures.
- Maintain accurate records of sales activities, contracts, and reports in the CRM system.
- Support the Sales Operations team with data entry, reporting, and analysis to drive informed decision-making.
- Help streamline processes and improve operational efficiency within the sales function.
Office Management
- Oversee daily office operations, ensuring a productive and organized work environment.
- Manage office supplies and inventory, coordinating with vendors and service providers as needed.
Requirements
- Bachelor’s degree in Business Administration, Sales, or a related field preferred.
- Minimum 3-5 years proven experience as an executive assistant, Sales support or in a similar role, providing high-level administrative support to senior executives
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively
- Strong attention to detail and accuracy in handling confidential information
- Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders
- Demonstrated problem-solving abilities and proactive approach to resolving issues
- Strong interpersonal skills, with the ability to build relationships and work collaboratively in a team-oriented environment
- Ability to work with minimal supervision, demonstrating initiative and self-motivation
- Good interpersonal and practical problem-solving skills
- Proficient in using productivity tools such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software, CRM System