Executive Assistant

About the Company

Our Client is a private investment firm specializing in asset management and financial growth strategies.

Responsibilities

We are looking for a professional and resourceful Executive Assistant to provide strategic and administrative support to the CEO.

• Manage and optimise the CEO’s calendar, ensuring seamless coordination of commitments;
  
• Organise board meetings, prepare agendas, draft minutes, and track action items to support executive decision-making;
  
• Handle confidential correspondence, emails, and communications on behalf of the CEO, filtering and prioritising as necessary;
  
• Liaise with internal departments and external stakeholders, ensuring smooth collaboration and communication;
  
• Assist in tracking key projects and corporate initiatives, ensuring timely follow-ups and execution;
  
• Oversee travel arrangements, logistics, and event coordination, ensuring efficient planning for business engagements;
  
• Maintain discretion in handling sensitive business and personal matters related to the CEO and Board of Directors;
  
• Manage special projects, and cross-functional initiatives to enhance operational efficiency;
  
• Serve as a trusted point of contact, maintaining professionalism and confidentiality at all times.
  

Requirements

• Tertiary education in any discipline;
  
• Proven experience as a Personal Assistant or Executive Assistant;
  
• Experience in taking, transcribing, and distributing meeting minutes with accuracy and clarity;
  
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment;
  
• Strong written and verbal communication skills, with a professional and diplomatic approach;
  
• High level of discretion, professionalism, and integrity when handling confidential information;
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
  
• Ability to work independently, anticipate needs, and proactively solve problems.
  
• Strong stakeholder management and business acumen, with an understanding of corporate environments.
  

• Full-time role with hybrid work arrangement;
  
• Work location is in Central Singapore.
  
  

Get in touch with us

If you’d like to explore this opportunity, please reach out to Charmaine Tan (Regn No. R1102130) for a confidential discussion.

FCS CAREERS PTE LTD (EA 94C4359)

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